Purchase Planning Process

Our modular eSourcing solution provides a rational response, by functionality, usability and cost to the challenges of planning procurement management.

Although we are facing an iterative process (loop) planning begin by procurement project,  a formal definition made and shared between the purchasing department and the customer or internal user’s product or service to be acquired, the inherent risks, the chosen strategy and budget or baseline available.

Every purchasing project has its timetable, in which the tasks and dates to one or more purchasers are attributed. Therefore, in the buyer’s work, we have information on the workload of buyers, so that we can modulate their peaks or valleys.

The purchasing negotiation, understood as the set of phases (market provider information, negotiation and closing) is the nuclear module of the eSourcing systems. The self-documentation of the negotiating process, whether in RFI, RFQ or auction is one of the great benefits of eSourcing solutions over traditional negotiations, helping the planning process.

The closure of any negotiation involves a contract or agreement with one or more suppliers. Documenting the agreement, even including the access and compliance of the provider therewith, including dates and duration of the agreement, capacity or renewal status, price list or agreed service levels for enforcement is the object of this module.

Even non-renewable contracts or specific agreements, it is convenient to establish a provision date to the responsible buyer. Thus, the purchasing agenda system will send automatic alerts, and the buyer could find out if the product has been served, whether to start negotiations for the renewal of an agreement or prepare a new contest: A new procurement project that will close the circle of purchases planning process.

Although rare in SMEs, it is a good practice that certain points of the circuit are checkpoints, milestones to be authorized by groups of users different from buyers (the “approvers”) depending on certain conditions: Committed amounts, type or center of the purchase, number of authorizations to obtain, and so on.

The modular construction of ITbid enables all companies, regardless their size and industry, to have an appropriate solution to their needs, aimed at facilitating the conduct and planning of buyers and maximize the competitiveness of your company.